Differences

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--- cats:procedures:accounting:reportsandjournals [2015/10/13 13:06] – amanda
+++ cats:procedures:accounting:reportsandjournals [2017/12/19 03:21] – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
 =====Transaction Reports, Statements, and Journals=====
+{{entry>0;Transaction Reports;-}}{{entry>0;Account/Statement;-}}{{entry>0;Statements;-}}
 From this area, you can see lists of transactions, a detailed report of account-related transactions, G/L statement, Bank Statement, and Account Statement. Here we explore the types of reports available and typical settings you can use.
@@ Line 6: / Line 7: @@
 To access these reports, select **Accounting > Trans Reports, Jr** and choose from:
-**Receipts** - Only receipts entered in the ledger.
+  * **Receipts** - Only receipts entered in the ledger.
-**Disbursements** - Only disbursements entered in the ledger.
+  * **Disbursements** - Only disbursements entered in the ledger.
-**Recpts/Disbursements** - Includes receipts and disbursements on one report.
+  * **Recpts/Disbursements** - Includes receipts and disbursements on one report.
-**Invoices** - View invoice entries as they look when posted to the ledger.
+  * **Invoices** - View invoice entries as they look when posted to the ledger.
-**G/L Journal Entries**
+  * **G/L Journal Entries** - Entries created against G/L numbers that do not reference banks or invoices.
 <note>Note: Bank transfers will be shown under their respective sides - disbursements for withdrawals and receipts for deposits.</note>
+[{{:cats:procedures:accounting:accountingreports_transactionreportsmenu.png|Transaction report types available in CATS.}}]
 The filters, columns, and orders available are basically the same for all types of transaction reports. The most important filter is the **File** filter, which determines which set of data you will be using.
+[{{:cats:procedures:accounting:accountingreports_filefilterscreen1.png|Use the File filter to select a set of records.}}]
 Options for which file to look at are:
-**Journal** - Prints a limited-use journal to keep as a reference.
+  * **Journal** - Prints a limited-use journal to keep as a reference.
-**Pending** - Pending transactions (not posted to the General Ledger).
+  * **Pending** - Pending transactions (not posted to the General Ledger).
-**Current** - Usually you will use this option to see all items for the current fiscal year.
+  * **Current** - Usually you will use this option to see all items for the current fiscal year.
-**History** - Use this to see items from past years.
+  * **History** - Use this to see items from past years.
-**Current and History** - Combines current and past fiscal years.
+  * **Current and History** - Combines current and past fiscal years.
-Account and Date Range filters can also help you narrow the focus of the report. The option to Show Offset - Yes will add a line item to every item on the report showing the opposite side of the transaction. This option helps you see how every transaction affects the entire general ledger.
+**Account** and **Date Range** filters can also help you narrow the focus of the report.
+<note tip>The option to **Show Offset - Yes** will add a line item to every item on the report showing the opposite side of the transaction. This option helps you see how every transaction affects the entire general ledger.</note>
 A good order to select, especially for Receipts/Disbursement reports, is the one shown here:
+[{{:cats:procedures:accounting:accountingreports_transactionsampleorder.png|Sample order for transaction report types.}}]
-First by Type with Subtotal, then by Date, then by Invoice Number.
+First by **Type** with Subtotal, then by **Date**, then by **Invoice Number**.
 On the bottom of most accounting reports, you can see how these transactions affect the general ledger with an optional Summary of G/L changes.
+[{{:cats:procedures:accounting:accountingreports_bottomsummary.png|Summary of ledger numbers affected.}}]
 Below is a sample Receipts/Disbursements report, with typical filters selected.
+[{{:cats:procedures:accounting:accountingreports_samplerecdisbreport.png|A sample Receipt and Disbursement report.}}]
 ====Account Statement====
-The Account statement can be printed from the **Accounting > Account Statement** menu choice. The Account Statement is a unique format, set up like a letter to the counterparty showing all open invoices for one account. If you print a range of accounts, each account’s statement will open in a new file (or print on a new page).
+The Account statement can be printed from the **Accounting > Account Statement** menu choice.
+[]
+The Account Statement is a unique format, set up like a letter to the counterparty showing all open invoices for one account. If you print a range of accounts, each account’s statement will open in a new file (or print on a new page).
 Note: This is a different report format from the report printed under the Accounting > Accts:Name/Addr > Print Report menu option, which includes the Aging report. See Session 5A for that report.
@@ Line 62: / Line 71: @@
 A sample bank statement report is displayed below.
+{{tag>"Transaction Reports" "Account Statement" "Bank Statement"}}