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| cats:procedures:accounting:transactions:generaljournalentries [2016/03/28 15:04] – jen | cats:procedures:accounting:transactions:generaljournalentries [2017/12/19 03:21] – external edit 127.0.0.1 | ||
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| =====Entering General Journal Entries===== | =====Entering General Journal Entries===== | ||
| General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account. | General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account. | ||
| + | |||
| + | {{entry> | ||
| CATS uses double-entry bookkeeping. This means that all entries, including invoices, have a debit to one G/L number and a credit to another G/L number. You will need to ensure that the lance of all general journal entries works out to $0.00. | CATS uses double-entry bookkeeping. This means that all entries, including invoices, have a debit to one G/L number and a credit to another G/L number. You will need to ensure that the lance of all general journal entries works out to $0.00. | ||
| ====Quick Guide Steps==== | ====Quick Guide Steps==== | ||
| - | 1. From the mail (**File**) menu, select **Accounting > Data Entry > General Jr**\\ | + | 1. From the main (**File**) menu, select **Accounting > Data Entry > General Jr.**\\ |
| 2. Select **Add** from the pending general journal entries scan menu.\\ | 2. Select **Add** from the pending general journal entries scan menu.\\ | ||
| - | 3. Choose | + | 3. Choose the Scan Method, where you can add multiple line items at once, or see below for a description of the G/L number method.\\ |
| - | 4. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\ | + | 4. Fill in each line entry, G/L number then amount, until the items balance and the Proof Amount is 0.00. CATS will show you a running tally in the upper right corner whenever you click on a line.\\ |
| - | 5. Select the output type to continue. After reviewing you can continue to post.\\ | + | 5. When you have finished with this transaction, |
| - | 6. From the pending transactions scan, pick **Post > One Transaction**\\ | + | 6. You will return to the pending general journal transactions scan, where you can view and change or post pending items.\\ |
| - | 7. You will be asked to confirm posting this general journal entry. | + | 7. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\ |
| - | 8. Select **Ledger Scan** from the toolbar menu to view the transaction you just posted.\\ | + | 8. From the pending transactions scan, pick **Post > One Transaction.** Select **Yes** to confirm.\\ |
| - | 9. Review the entry, then select **Exit** to return to the pending general journal entries scan.\\ | + | |
| ====Adding A New Journal Entry==== | ====Adding A New Journal Entry==== | ||