Carrying cost surcharges allow users to add late pickup charges to sale invoices based on the carrying fee and the number of days past due. Once set up and configured, CATS can automatically generate the surcharge for past due pickups when adding the inventory to an invoice.

Carry cost surcharges work like other invoice surcharges, in that the amount of the line item is calculated whenever the invoice is changed. Unlike standard surcharge entries, the surcharge rate and total amount can not be manually adjusted by the user. CATS calculates these values based on the system/account settings.

In order to use the carrying cost surcharge, a surcharge record must be created and linked to the carrying cost code.

Create a new invoice surcharge.

A screenshot of the invoice surcharge dialog showing an example setup for the carrying fee surcharge.

To get the automatically generated carrying charge on invoices, set the surchase “Mode” toCARRY and the cost code to match the carrying cost code.

To populate the surcharge automatically, the cost code for the carrying fee needs to also point to the appropriate surcharge.

Modify the carrying cost code to point to the surcharge by setting the “Special” field to start with SX (e.g. SXCAR) and setting the “TAX” field to the Carrying fee's code (e.g. CARRY).

This will ensure that when inventory is selected for a sale invoice, the inventory's late pickup status will be checked and if necessary the carrying fee invoice item created.

The carrying fee rate is configurable at a system-wide, division-wide, account tier or individual account level.

The system-wide and divisional carry fee rates are set in System Setup under the “Actions” tab.

Screenshot of the Actions tab of System Setup

Click on button that says “Carry & Late Fees…” to bring up the Carry and Late Fee Rate dialog.

Screenshot of the Carry and Late Fee Rate dialog with options set for the carry fee.

Using this dialog you can set the carry fee rate and the calculation to use. If your CATS instance has divisions and departments enabled, you'll be able to switch from the system-wide setting to the setting for individual divisions. The divisional setting will be applied based on the division of the account. If no setting is specified for a division, the system-wide setting will be used.

Individual counter-parties can be set to have their own carry fee rate.

Finally, you can also set a carry fee rate on the Account Tier.

A screenshot of the Account Tier dialog showing options for setting the carry fee rate.

If your instance has enabled vendor orders, you'll be able to use the “Include warehouse costs” to incorporate the estimated costs for warehouse storage into the carrying fee as well.

Once the CARRY surcharge has been set up correctly, carry charges will be automatically added to invoices when using Select Inventory to add a late-pickup traffic screen to a sale invoice.

Late pickup is determined by comparing the warehouse date on the traffic screen (or if that's empty, the date available) with the delivery position of the sale. If the delivery position of the sale is before the invoice date (and the material is in the warehouse/available) then CATS will consider that a late pickup.

CATS will prompt the user to confirm that a carry entry should be added to the invoice.