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Both sides previous revision Previous revision Next revision | Previous revision | ||
cats:procedures:accounting:1099report [2017/06/15 17:22] – jen | cats:procedures:accounting:1099report [2019/06/06 16:01] (current) – [Review Account] jen | ||
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- | =====Using the Accounts | + | =====Using the Accounts |
+ | {{entry> | ||
Use the Accts: Name/Addr feature to quickly access and update account information. For each account, you can review and update information including account addresses, account phone numbers, payment information, | Use the Accts: Name/Addr feature to quickly access and update account information. For each account, you can review and update information including account addresses, account phone numbers, payment information, | ||
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Go to **Accounting > Accts: Name/Addr > Review.** | Go to **Accounting > Accts: Name/Addr > Review.** | ||
- | [{{: | + | [{{: |
- | A dialogue box will open and ask you to enter the code of the account that you want to look at. Enter the code of the account you wish to review. | + | A dialogue box will open and ask you to enter the code of the account that you want to look at. Enter the code of the account you wish to review. |
[{{: | [{{: | ||
Below is a sample account opened in review mode. Let's look at the tools reviewing an account offers you. | Below is a sample account opened in review mode. Let's look at the tools reviewing an account offers you. | ||
- | * File - takes you to CATS main menu.\\ | + | * File - This takes you to CATS main menu.\\ |
- | * Edit - choose | + | * Edit - Choose |
- | * Add - add an account | + | * Add - Add an account |
- | * Print - print an invoice report or an account statement for an account.\\ | + | * Print - Print an invoice report or an account statement for an account.See the wiki on [[cats: |
- | * Other Address - add an additional address for this account.\\ | + | * Other Address - Add an additional address for this account. |
* & - add a note on this account.\\ | * & - add a note on this account.\\ | ||
- | * Exposure Credit - view the exposure/ | + | * Exposure Credit - View the exposure/ |
- | * Delete - delete | + | * Delete - Delete |
+ | <note important> | ||
[{{: | [{{: | ||
- | On this screen is the account | + | On this screen is all the account |
+ | * Account - Name of the account.\\ | ||
+ | * Contact information - Phone, fax and email information. \\ | ||
+ | * Account balance - Open and current account balance.\\ | ||
+ | * Mailing Address - This is the address | ||
+ | * GL numbers - On the left side of the screen are the GL numbers. The P&L GL number is the default GL number to use for transactions involving this account (receipts, disbursements etc.) The A/R and A/P will be used for invoice postings for this account. This is a useful feature for handling inter-company accounts.\\ | ||
+ | [{{: | ||
+ | * Exposure and Credit - See details | ||
- | On the left side of the screen are the GL numbers. This is a useful feature | + | ===Default details |
- | At the bottom of this screen are the payment terms. | + | * Payment Terms - At the bottom of this screen are the payment terms.The |
- | The **payment terms** | + | |
+ | * The Taxpayer ID and 1099 - The amount and required year are used by those companies with 1099 reporting requirements.\\ | ||
+ | * Letterhead - If you have multiple letterhead for your company, enter the letterhead to be displayed on documents generated to these counter-party accounts.\\ | ||
+ | * FLO - Fairtrade international FLOcert number.\\ | ||
[{{: | [{{: | ||
- | ====Exposure==== | + | ====Exposure/Credit==== |
+ | ===Exposure=== | ||
+ | The Exposure is based on fixed price contracts. The exposure is the amount of open sale invoices plus the portion of sales contracts that have not been invoiced. Here are the options for recalculating exposure and credit on this account. | ||
+ | * View Exposure/ Credit Screen - This option lets you to view and/or edit the exposure and credit limits\\ | ||
+ | * All calculations -This option recalculates all exposure or credit. \\ | ||
+ | * Calculate Exposure | ||
+ | * Calculate Balance | ||
+ | * Calculate Exchange Trades P/L \\ | ||
- | The Exposure is based on fixed price contracts. The exposure is the amount of open sale invoices plus the portion of sales contracts that have not been invoiced. Go to **Exposure Credit** on the top menu. | + | To view the exposure/ credit screen, go to **Exposure Credit |
[{{: | [{{: | ||
- | Then go to **View Exposure/ | + | This box allows you to view and/or edit the exposure and credit limits. |
[{{: | [{{: | ||
- | * Credit Limit - the amount of open sale invoices you can use.\\ | + | * Credit Limit - The amount of open sale invoices you can have.\\ |
- | * Credit Used - the amount of the credit limit that is used.\\ | + | * Credit Used - The amount of the credit limit that is used.\\ |
- | * Credit Available - the amount of credit | + | * Credit Available - The amount of credit |
- | * Exposure Limit - the amount of open sale invoices plus the total value of un-billed open sale contracts.\\ | + | * Exposure Limit - The amount of open sale invoices plus the total value of un-billed open sale contracts.\\ |
- | * Contract + Invoice - total of open and billed invoices.\\ | + | * Contract + Invoice - The total of open and billed invoices.\\ |
- | * Exposure Available - maximum value of exposure.\\ | + | * Exposure Available - Is the maximum value of exposure.\\ |
- | * Contract Exposure Used - \\ | + | * Contract Exposure Used - How much exposure is in open contracts for this account. |
- | * Purchase Exposure - \\ | + | * Purchase Exposure - How much open purchase contracts are open for this account.\\ |
- | * Sale Exposure - \\ | + | * Sale Exposure - How much open sale contracts are open for this account.\\ |
* P/L - \\ | * P/L - \\ | ||
- | ====Credit Limit==== | + | ===Credit Limit=== |
+ | |||
+ | {{tag>" | ||
- | ====Default details for an Account==== | ||