Differences

This shows you the differences between two versions of the page.

--- cats:procedures:accounting:transactions:generaljournalentries [2015/09/10 17:09] – [Printing and Posting General Journal Entries] amanda
+++ cats:procedures:accounting:transactions:generaljournalentries [2017/12/19 03:21] – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
 =====Entering General Journal Entries=====
 General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account.
+{{entry>0;Journal Entries;-}}
 CATS uses double-entry bookkeeping. This means that all entries, including invoices, have a debit to one G/L number and a credit to another G/L number. You will need to ensure that the lance of all general journal entries works out to $0.00.
+====Quick Guide Steps====
+. From the main (**File**) menu, select **Accounting > Data Entry > General Jr.**\\
+. Select **Add** from the pending general journal entries scan menu.\\
+. Choose the Scan Method, where you can add multiple line items at once, or see below for a description of the G/L number method.\\
+. Fill in each line entry, G/L number then amount, until the items balance and the Proof Amount is 0.00. CATS will show you a running tally in the upper right corner whenever you click on a line.\\
+. When you have finished with this transaction, pick **Continue** from the scan menu to add this item.\\
+. You will return to the pending general journal transactions scan, where you can view and change or post pending items.\\
+. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\
+. From the pending transactions scan, pick **Post > One Transaction.** Select **Yes** to confirm.\\
+====Adding A New Journal Entry====
 To add a new entry, pick **Accounting > Data Entry > General Jr** from the main menu.
 [{{:cats:procedures:accounting:transactions:accountingdataentrymenu.png|Select General Jr to review or add general journal entries.}}]
@@ Line 62: / Line 75: @@
 Here is a general journal entry printed to **HTML > Open in Browser**. You can review the changes that will occur to each G/L account in the summary area on the bottom of the printout.
-[{{{{:cats:procedures:accounting:transactions:transactions_genjour_printed.png|A general journal entry to the browser.}}]
+[{{:cats:procedures:accounting:transactions:transactions_genjour_printed.png|A general journal entry to the browser.}}]
 To print only general journal entries you have entered, select **All by XX** (your user name). <note>The supervisor user ID can view and print transactions by all users.</note>
@@ Line 85: / Line 98: @@
 You will see the confirmation dialogue shown earlier; choose **Yes** to continue with posting.
-[[{{:cats:procedures:accounting:transactions:transactions_confirmpostingyes.png|Select Yes to post this transaction.}}]]
+[{{:cats:procedures:accounting:transactions:transactions_confirmpostingyes.png|Select Yes to post this transaction.}}]
 After posting, the pending general journal entries scan will no longer show the transaction you posted. Select **Ledger Scan** from the toolbar menu to view the transaction you just posted.