General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account.

CATS uses double-entry bookkeeping. This means that all entries, including invoices, have a debit to one G/L number and a credit to another G/L number. You will need to ensure that the total of all general journal entries works out to $0.00.

To add a new entry, pick Accounting > Data Entry > General Jr from the main menu.

Select General Jr to review or add general journal entries.

Select Add from the pending general journal entries scan menu.

Choose Add to create a new general journal entry.

Next, select a method of entry - the Scan Method, where you can add multiple line items at once, or the G/L number method. Fill in the date, currency and currency rate (if applicable), and an optional note, then click the Apply button to proceed.

Select an entry method and enter the date, currency and rate, and note.

The scan method uses a list of G/L numbers and accounts. Fill in each line entry, G/L number then amount, until the items balance and the Proof Amount is 0.00.

Input G/L number then amount for each line item.

If you do not know the G/L number you want, you can call up the G/L number chooser by entering any incorrect number and using the [Tab] key to leave the field. Pick the number from the scan and click the Continue button to use that account number.

If you enter an incorrect G/L number, you can pick one from the G/L chooser.

CATS will show you a running tally in the upper right corner whenever you click on a line.

Click on a line in the scan to see a running tally.

When you have finished with this transaction, pick Continue from the scan menu to add this item. ]

You will return to the pending general journal transactions scan, where you can view and change or post pending items.

View pending general journal transactions in the scan.

The G/L method requires you to enter each number and amount manually. First, enter a G/L number in the box provided, then pick Apply.

You will be prompted to enter an Amount and an optional Note. Select Apply to add this portion of the entry.

A tally will be shown on screen for this general journal entry. Continue adding items until your Proof Amount is 0.00 (or, if you want to have a proof amount, until all items look correct). To complete the entry, select Cancel when prompted to add another item to the entry to return to the pending transactions scan. Session 5B: Accounting 2 G/ L Accounts, Cost Codes, Transactions Page 21 of 30 Below is an example of a pending general journal entry. Note the multiple G/L numbers used to balance the entry. Use the Print and Post procedures to review and post this entry to the general ledger.