Differences

This shows you the differences between two versions of the page.

--- cats:procedures:accounting:transactions:generaljournalentries [2015/09/10 17:00] – amanda
+++ cats:procedures:accounting:transactions:generaljournalentries [2019/07/02 16:23] (current) – jen
@@ Line 1: / Line 1: @@
 =====Entering General Journal Entries=====
+{{entry>0;Journal Entries;-}}
 General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account.
 CATS uses double-entry bookkeeping. This means that all entries, including invoices, have a debit to one G/L number and a credit to another G/L number. You will need to ensure that the lance of all general journal entries works out to $0.00.
+====Quick Guide Steps====
+. From the main (**File**) menu, select **Accounting > Data Entry > General Jr.**\\
+. Select **Add** from the pending general journal entries scan menu.\\
+. Choose the Scan Method, where you can add multiple line items at once, or see below for a description of the G/L number method.\\
+. Fill in each line entry, G/L number then amount, until the items balance and the Proof Amount is 0.00. CATS will show you a running tally in the upper right corner whenever you click on a line.\\
+. When you have finished with this transaction, pick **Continue** from the scan menu to add this item.\\
+. You will return to the pending general journal transactions scan, where you can view and change or post pending items.\\
+. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\
+. From the pending transactions scan, pick **Post > One Transaction.** Select **Yes** to confirm.\\
+====Adding A New Journal Entry====
 To add a new entry, pick **Accounting > Data Entry > General Jr** from the main menu.
 [{{:cats:procedures:accounting:transactions:accountingdataentrymenu.png|Select General Jr to review or add general journal entries.}}]
@@ Line 52: / Line 64: @@
 ===Posting General journal Entries===
-From the pending scan, pick **Print > One Transaction**, then choose the output as usual.
+From the pending scan, pick **Print > One Transaction** (or **Select Range** to print more than one entry).
 [{{:cats:procedures:accounting:transactions:receipts_printmenu.png| Pick Print One Transaction to print a single entry.}}]
+You may be asked to confirm printing this transaction. Select **Yes** to proceed.
+[{{:cats:procedures:accounting:transactions:transactions_confirmprintingyes.png|Click Yes to proceed with printing the transaction.}}]
+Select the output type to continue.
 [{{:cats:procedures:printmenu_html_openinbrowser.png|Print Output Options}}]
 Here is a general journal entry printed to **HTML > Open in Browser**. You can review the changes that will occur to each G/L account in the summary area on the bottom of the printout.
-{{:cats:procedures:accounting:transactions:disbursements_scanmethodprinted.png|A general journal entry to the browser.}}
+[{{:cats:procedures:accounting:transactions:transactions_genjour_printed.png|A general journal entry to the browser.}}]
 To print only general journal entries you have entered, select **All by XX** (your user name). <note>The supervisor user ID can view and print transactions by all users.</note>
 If you choose **Select**, CATS will ask you to specify which transactions to print by picking the transactions from a chooser. You only need to select one record for each transaction, and CATS will print the entire record. When you have chosen the records, click the **Continue** button.
-[{{:cats:procedures:accounting:transactions:receipts_selecttoprint.png|Select which transactions to print, then pick Continue.}}]
+[{{:cats:procedures:accounting:transactions:transactions_genjourpickfromlist.png|Select which transactions to print, then pick Continue.}}]
 ===Posting General Journal Entries to the General Ledger===
@@ Line 78: / Line 94: @@
 If you choose **Select**, you will be asked to choose from a list of general journal entries. You only need to select one line for each entry, and CATS will post the entire record. Pick **Continue** to proceed with posting these entries.
-[{{:cats:procedures:accounting:transactions:transactions_selectfromchoosertopost.png|Choose a line item for each transaction, then pick Continue to post.}}]
+[{{:cats:procedures:accounting:transactions:transactions_genjourpickfromlist.png|Choose a line item for each transaction, then pick Continue to post.}}]
 You will see the confirmation dialogue shown earlier; choose **Yes** to continue with posting.
+[{{:cats:procedures:accounting:transactions:transactions_confirmpostingyes.png|Select Yes to post this transaction.}}]
 After posting, the pending general journal entries scan will no longer show the transaction you posted. Select **Ledger Scan** from the toolbar menu to view the transaction you just posted.
 [{{:cats:procedures:accounting:transactions:transactions_ledgerscanselect.png|Select Ledger Scan from the menu to view the transactions you just posted.}}]
-Review the disbursement, then select **Exit** to return to the pending general journal entries scan.
+Review the entry, then select **Exit** to return to the pending general journal entries scan.
 [{{:cats:procedures:accounting:transactions:ledgerscan_exitfrommenu.png|Select Exit to return to the pending transactions scan.}}]