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cats:procedures:accounting:transactions:generaljournalentries [2016/03/28 15:04] – jen | cats:procedures:accounting:transactions:generaljournalentries [2019/07/02 16:23] (current) – jen | ||
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=====Entering General Journal Entries===== | =====Entering General Journal Entries===== | ||
+ | {{entry> | ||
General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account. | General Journal entries are transactions that directly debit and credit the general ledger, using only G/L numbers. They do not use a bank code, account code, or invoice. They are frequently used for corrections to profit and loss (P&L) calculations that need to be booked to an inventory adjustment account. | ||
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====Quick Guide Steps==== | ====Quick Guide Steps==== | ||
- | 1. From the mail (**File**) menu, select **Accounting > Data Entry > General Jr**\\ | + | 1. From the main (**File**) menu, select **Accounting > Data Entry > General Jr.**\\ |
2. Select **Add** from the pending general journal entries scan menu.\\ | 2. Select **Add** from the pending general journal entries scan menu.\\ | ||
- | 3. Choose | + | 3. Choose the Scan Method, where you can add multiple line items at once, or see below for a description of the G/L number method.\\ |
- | 4. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\ | + | 4. Fill in each line entry, G/L number then amount, until the items balance and the Proof Amount is 0.00. CATS will show you a running tally in the upper right corner whenever you click on a line.\\ |
- | 5. Select the output type to continue. After reviewing you can continue to post.\\ | + | 5. When you have finished with this transaction, |
- | 6. From the pending transactions scan, pick **Post > One Transaction**\\ | + | 6. You will return to the pending general journal transactions scan, where you can view and change or post pending items.\\ |
- | 7. You will be asked to confirm posting this general journal entry. | + | 7. Once done with entry, pick **Print > One Transaction** (or **Select Range** to print more than one entry).\\ |
- | 8. Select **Ledger Scan** from the toolbar menu to view the transaction you just posted.\\ | + | 8. From the pending transactions scan, pick **Post > One Transaction.** Select **Yes** to confirm.\\ |
- | 9. Review the entry, then select **Exit** to return to the pending general journal entries scan.\\ | + | |
====Adding A New Journal Entry==== | ====Adding A New Journal Entry==== |