Differences

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--- cats:procedures:accounting:transactions:modifydelete [2015/01/07 14:45] – amanda
+++ cats:procedures:accounting:transactions:modifydelete [2019/07/02 16:27] (current) – jen
@@ Line 1: / Line 1: @@
 =====Modifying, Reversing, and Deleting Transactions from the General Ledger=====
+{{entry>0;Receipts/Modify;-}}
+{{entry>0;Receipts/Reverse;-}}
+{{entry>0;Receipts/Delete;-}}{{entry>0;Transactions/Delete;-}}{{entry>0;Transactions/Reverse;-}}{{entry>0;Transactions/Modify;-}}{{entry>0;Disbursements/Delete;-}}{{entry>0;Disbursements/Modify;-}}{{entry>0;Disbursements/Reverse;-}}
 Pending transactions can be modified or deleted at any time prior to posting.
 Some transactions that have been posted to the general ledger can still be changed, voided (reversed), or removed (deleted) from the ledger. These instructions are the same for all types of transactions.
-<note>These instructions are for receipts, disbursements, general journal entries, and bank transfers only. Invoices cannot be modified from the CATS general ledger.</note>
+These instructions are for receipts, disbursements, general journal entries, and bank transfers only. Invoices cannot be modified from the CATS general ledger.
 ====Modifying a Transaction====
@@ Line 8: / Line 14: @@
 From the pending transaction list, pick **Modify** from the toolbar.
+[{{:cats:procedures:accounting:transactions:transactions_modifypendingmenu.png|Modify a Pending Transaction}}]
 From the general ledger (list of posted transactions), highlight the first entry in the file for the transaction, then pick **Tools > Transaction: Modify**.
-{{:cats:procedures:accounting:transactions:transactions_toolsmenu.png|Select the Tools menu to Modify a Posted Transaction}}
+[{{:cats:procedures:accounting:transactions:transactions_toolsmenu.png|Select the Tools menu to Modify a Posted Transaction}}]
 The transaction will open in another scan window. You can change amounts (other than the deposit amount) right from this scan, but you will need to choose **Tools** and select an option from the menu to change other parts of the transaction.
@@ Line 62: / Line 68: @@
 ====Deleting Transactions====
-All pending transactions and some posted transactions can be deleted. Use the delete function instead of the reverse function if the item was entered recently and if you do not need to keep a record of the transaction (i.e., no check has been sent or you intend to re-enter the transaction with updated details).
+All pending transactions and some posted transactions can be deleted.
+<note important>Deleting transactions cannot be undone.</note>
-<note important>If you delete an item that is against invoices, you should run an accounting recalculation to fix the balances on the invoices.</note>
-<note tip>The transaction to delete must be:\\
-. From the current accounting period.\\
-. Not an invoice.\\
-. The top record for that transaction must be selected.\\ </note>
 ===Deleting Pending Transactions===
 Pending transactions can be deleted by the user ID that entered them or by the Supervisor user ID.
 Simply highlight the transaction you want to delete in the pending transactions scan, then select **Delete**, then **One Transaction**, **All by ID**, or **Select Range**.
+[{{:cats:procedures:accounting:transactions:transactions_deletependingmenu.png|Delete Pending Transactions}}]
+If you chose **Select Range**, you will see a chooser that will allow you to select transactions to delete. Highlight any of the lines belonging to each transaction that you wish to delete, then select **Continue.**
+[{{:cats:procedures:accounting:transactions:transactions_deleterange.png|Delete a Range of Transactions}}]
+You will be asked to confirm deletion. Select **Yes** to proceed or **No** to cancel.
-You will be asked to confirm deletion. Select **Yes** to proceed.
+[{{:cats:procedures:accounting:transactions:transactions_deletependingyesno.png|Confirm Deletion of Transactions}}]
 ===Deleting Posted Transactions===
+Use the delete function instead of the reverse function if the item was entered recently and if you do not need to keep a record of the transaction (i.e., no check has been sent or you intend to re-enter the transaction with updated details).
+<note tip>You must be logged in as user **''SU''** to delete posted transactions.</note>
+<note important>If you delete an item that is against invoices, you should run an accounting recalculation to fix the balances on the invoices.</note>
+<note tip>The transaction to delete must be:\\
+. From the current accounting period.\\
+. Not an invoice.\\
+. The top record for that transaction must be selected.\\
+. Un-cleared (not showing a bank statement month in the **BnkStmnt** column).</note>
+To find the top record, look at the Refno or Transact# columns in the ledger scan. The top record is the first line with a different number from the item above it.
+[{{:cats:procedures:accounting:transactions:transactions_toplinefortransactionno.png|The Top Line of a Transaction}}]
+To Un-clear a transaction, select **Tools > Bank Rec UnClear** from the menu up top.
+The **BnkStmnt** column will now be cleared of numbers.
 From the general ledger, select **Tools > Delete**. If the option is not there or grayed out, then one of the conditions listed above has not been met.
+[{{:cats:procedures:accounting:transactions:transactions_toolsmenudeletetransaction.png|Tools Menu to Delete a Posted Transaction}}]
+You will be asked to confirm saving the changes to the record. Select **Yes** to proceed with the deletion or **No** to cancel.
+[{{:cats:procedures:accounting:transactions:transactions_savechangestodelete.png|Save Changes to Deleted Record}}]
+CATS will return to the general ledger. The transaction will no longer be listed on any reports or in the ledger scan.
-You will be asked to confirm saving the changes to the record. Select Yes to proceed with the deletion or no to cancel.
+{{tag>"delete transactions" "delete receipts" "delete disbursements" "modify transactions" "modify receipts" "modify disbursements" "reverse transactions" "reverse receipts" "reverse disbursements"}}