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cats:procedures:accounting:transactions:modifydelete [2015/01/07 21:58] – amanda | cats:procedures:accounting:transactions:modifydelete [2019/07/02 16:27] (current) – jen | ||
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=====Modifying, | =====Modifying, | ||
- | Pending transactions can be modified or deleted at any time prior to posting. {{entry> | ||
+ | {{entry> | ||
+ | {{entry> | ||
+ | {{entry> | ||
+ | |||
+ | Pending transactions can be modified or deleted at any time prior to posting. | ||
Some transactions that have been posted to the general ledger can still be changed, voided (reversed), or removed (deleted) from the ledger. These instructions are the same for all types of transactions. | Some transactions that have been posted to the general ledger can still be changed, voided (reversed), or removed (deleted) from the ledger. These instructions are the same for all types of transactions. | ||
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====Deleting Transactions==== | ====Deleting Transactions==== | ||
- | All pending transactions and some posted transactions can be deleted. | + | All pending transactions and some posted transactions can be deleted. |
- | + | <note important> | |
- | <note important> | + | |
- | + | ||
- | <note tip>The transaction to delete must be:\\ | + | |
- | 1. From the current accounting period.\\ | + | |
- | 2. Not an invoice.\\ | + | |
- | 3. The top record for that transaction must be selected.\\ | + | |
- | + | ||
- | To find the top record, look at the Refno or Transact# columns in the ledger scan. The top record is the first line with a different number from the item above it. | + | |
- | [{{: | + | |
===Deleting Pending Transactions=== | ===Deleting Pending Transactions=== | ||
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===Deleting Posted Transactions=== | ===Deleting Posted Transactions=== | ||
- | < | + | Use the delete function instead of the reverse function if the item was entered recently and if you do not need to keep a record of the transaction (i.e., no check has been sent or you intend to re-enter the transaction with updated details). |
+ | |||
+ | < | ||
+ | |||
+ | <note important> | ||
+ | |||
+ | <note tip>The transaction to delete must be:\\ | ||
+ | 1. From the current accounting period.\\ | ||
+ | 2. Not an invoice.\\ | ||
+ | 3. The top record for that transaction must be selected.\\ | ||
+ | 4. Un-cleared (not showing a bank statement month in the **BnkStmnt** column).</ | ||
+ | |||
+ | To find the top record, look at the Refno or Transact# columns in the ledger scan. The top record is the first line with a different number from the item above it. | ||
+ | [{{: | ||
+ | |||
+ | To Un-clear a transaction, | ||
+ | |||
+ | The **BnkStmnt** column will now be cleared of numbers. | ||
From the general ledger, select **Tools > Delete**. If the option is not there or grayed out, then one of the conditions listed above has not been met. | From the general ledger, select **Tools > Delete**. If the option is not there or grayed out, then one of the conditions listed above has not been met. | ||
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CATS will return to the general ledger. The transaction will no longer be listed on any reports or in the ledger scan. | CATS will return to the general ledger. The transaction will no longer be listed on any reports or in the ledger scan. | ||
- | < | ||
- | {{tag>" | + | {{tag>" |