Differences

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--- cats:procedures:accounting:transactions:modifydelete [2016/11/29 14:23] – [Deleting Transactions] amanda
+++ cats:procedures:accounting:transactions:modifydelete [2019/07/02 16:27] (current) – jen
@@ Line 1: / Line 1: @@
 =====Modifying, Reversing, and Deleting Transactions from the General Ledger=====
-{{entry>0;Receipts/Modify;-}}{{entry>0;Receipts/Reverse;-}}{{entry>0;Receipts/Delete;-}}{{entry>0;Transactions/Delete;-}}{{entry>0;Transactions/Reverse;-}}{{entry>0;Transactions/Modify;-}}{{entry>0;Disbursements/Delete;-}}{{entry>0;Disbursements/Modify;-}}{{entry>0;Disbursements/Reverse;-}}
+{{entry>0;Receipts/Modify;-}}
+{{entry>0;Receipts/Reverse;-}}
+{{entry>0;Receipts/Delete;-}}{{entry>0;Transactions/Delete;-}}{{entry>0;Transactions/Reverse;-}}{{entry>0;Transactions/Modify;-}}{{entry>0;Disbursements/Delete;-}}{{entry>0;Disbursements/Modify;-}}{{entry>0;Disbursements/Reverse;-}}
 Pending transactions can be modified or deleted at any time prior to posting.
@@ Line 65: / Line 68: @@
 ====Deleting Transactions====
-All pending transactions and some posted transactions can be deleted. Use the delete function instead of the reverse function if the item was entered recently and if you do not need to keep a record of the transaction (i.e., no check has been sent or you intend to re-enter the transaction with updated details).
+All pending transactions and some posted transactions can be deleted.
+<note important>Deleting transactions cannot be undone.</note>
-<note important>If you delete an item that is against invoices, you should run an accounting recalculation to fix the balances on the invoices.</note>
-<note tip>The transaction to delete must be:\\
-. From the current accounting period.\\
-. Not an invoice.\\
-. The top record for that transaction must be selected.\\ </note>
-To find the top record, look at the Refno or Transact# columns in the ledger scan. The top record is the first line with a different number from the item above it.
-[{{:cats:procedures:accounting:transactions:transactions_toplinefortransactionno.png|The Top Line of a Transaction}}]
 ===Deleting Pending Transactions===
@@ Line 89: / Line 83: @@
 ===Deleting Posted Transactions===
-<note important>Deleting posted transactions cannot be undone.</note>
+Use the delete function instead of the reverse function if the item was entered recently and if you do not need to keep a record of the transaction (i.e., no check has been sent or you intend to re-enter the transaction with updated details).
 <note tip>You must be logged in as user **''SU''** to delete posted transactions.</note>
+<note important>If you delete an item that is against invoices, you should run an accounting recalculation to fix the balances on the invoices.</note>
+<note tip>The transaction to delete must be:\\
+. From the current accounting period.\\
+. Not an invoice.\\
+. The top record for that transaction must be selected.\\
+. Un-cleared (not showing a bank statement month in the **BnkStmnt** column).</note>
+To find the top record, look at the Refno or Transact# columns in the ledger scan. The top record is the first line with a different number from the item above it.
+[{{:cats:procedures:accounting:transactions:transactions_toplinefortransactionno.png|The Top Line of a Transaction}}]
+To Un-clear a transaction, select **Tools > Bank Rec UnClear** from the menu up top.
+The **BnkStmnt** column will now be cleared of numbers.
 From the general ledger, select **Tools > Delete**. If the option is not there or grayed out, then one of the conditions listed above has not been met.
@@ Line 99: / Line 109: @@
 CATS will return to the general ledger. The transaction will no longer be listed on any reports or in the ledger scan.
-<note>You cannot delete more than one posted transaction at a time.</note>
 {{tag>"delete transactions" "delete receipts" "delete disbursements" "modify transactions" "modify receipts" "modify disbursements" "reverse transactions" "reverse receipts" "reverse disbursements"}}