Differences

This shows you the differences between two versions of the page.

--- cats:procedures:accounting:transactions:printingchecks [2015/07/31 13:27] – [Setting up the Check Format] amanda
+++ cats:procedures:accounting:transactions:printingchecks [2019/07/02 16:22] (current) – jen
@@ Line 1: / Line 1: @@
 =====How to Print Checks from CATS=====
+{{entry>0;Printing/Print Checks;-}}
 Before printing on check paper, please see the section on Setting up the Check Format below.
 ====Quick Guide Steps====
   - From the main (**File**) menu, select **Accounting > Transactions > Disbursements**.
-  - Choose **Print Checks** from the toolbar menu.
+  - Choose **Print Checks** and one of the three options (**One Check**, **Select Range**, or **All**) from the toolbar menu.
+  - Select the invoices from the chooser (if applicable) and pick **Continue**.
+  - Confirm you want to print checks by clicking **Yes** when prompted.
+  - Enter the **Starting Check No**, **Check Date**, and optional **Message**, then click **Apply** to continue.
+  - Choose **Printer** from the print menu.
+  - When asked if checks printed properly, select **Yes** to confirm attaching the check number to the transaction or **No** to reprint checks.
 ====Setting up the Check Format====
 Before attempting to print checks for the first time, the Supervisor should set up the check format.
-First, print a check from CATS (see the instructions above) to a piece of paper or a voided check. Line up the paper check with a blank check to see which items need to be moved.
+First, print a check from CATS (see the instructions above or below) to a piece of paper or a voided check. Line up the paper check with a blank check to see which items need to be moved.
-From the pending disbursements scan, select **Check Format** from the toolbar menu.
+From the [[cats:procedures:accounting:transactions:enteringdisbursements|pending disbursements scan]], select **Check Format** from the toolbar menu.
+[{{:cats:procedures:accounting:transactions:printchecks_checkformattoolbarmenu.png|Choose Check Format from the pending scan menu.}}]
+You will be asked to enter a system password to proceed. Type the system password and press the [Enter] key.
-You will be asked to enter a system password to proceed. Type the system password and press the [Enter] key
+[{{:cats:procedures:typepassword1.png|Type the system password and press the Enter key.}}]
-{{:cats:procedures:typepassword1.png|Type the system password and press the Enter key.}}
 Next, CATS will display the current check format for the check and top and bottom stubs.
 Use the “X Position” and “Y Position” values to move the description (words that appear on the check) so they line up with your company’s check style.
-When finished, pick Exit and print another paper or voided check to verify that the format is correct.
+[{{:cats:procedures:accounting:transactions:printchecks_formatscan.png|Use the X and Y Positions to move the Description lines.}}]
+When finished, pick **Exit** and print another paper or voided check to verify that the format is correct.
 ====Printing Checks from CATS====
@@ Line 26: / Line 34: @@
 From the pending disbursements screen, select **Print Check** > **One Transaction**, **Select Range**, or **All**.
+[{{:cats:procedures:accounting:transactions:printchecks_selectfrommenu.png|Choose Print Check and one of the options from the submenu.}}]
+If you have selected **One Check**, the transaction you currently have highlighted will be the one printed.
+If you chose **Select Range**, you will be asked to select multiple transactions from a chooser. Pick transactions and click the **Continue** button to proceed.
+[{{:cats:procedures:accounting:transactions:printchecks_choosertransactions.png|Pick transactions and click the **Continue** button to proceed.}}]
-If you entered a range, you will be asked to select multiple transactions from a chooser. Pick transactions and choose Continue to proceed.
+CATS will ask you to confirm that you wish to print these checks, stating the **Jr Trn** number, which is visible in the pending transactions scan. Select **Yes** to proceed with the printing process or **No** to cancel printing.
+[{{:cats:procedures:accounting:transactions:printchecks_confirmprinttwotransactions.png|Select **Yes** to proceed with the printing process or **No** to cancel printing.}}]
+On the next screen, fill in the **Starting Check No**, **Check Date**, and any **Message** that you want to appear on the printed check. This message does not save from printing to printing.
+[{{:cats:procedures:accounting:transactions:printchecks_checknoapplyprint.png|Fill in the Starting Check No, Check Date and optional Message.}}]
-CATS will ask you to confirm that you wish to print these checks. Select Yes.
+From the drop-down box pick **Print Checks** to print a check, or **Print Void Sample Only** to print a sample to paper. Click the **Apply** button to proceed.
+[{{:cats:procedures:accounting:transactions:printchecks_voidsampleoption.png|Choose to Print Checks or Print Void Sample Only, then click Apply to proceed.}}]
+Choose **Printer** from the print menu to print out the checks. The HTML option is not formatted for printing checks.
+[{{:cats:procedures:printmenu_printer.png|Choose Printer from the print menu to print the checks to a printer.}}]
-On the next screen, fill in the starting check number, date, and any message that you want to appear on the check. Select Print Checks to print a check, or Print Void Sample Only to print a sample to paper.
+After printing has concluded, CATS will ask you if the checks printed properly. Select **Yes** to return to the pending disbursements scan or **No** to attempt printing the check again.
-Pick Apply to proceed.
+[{{:cats:procedures:accounting:transactions:printchecks_printproperlyyesno.png|Choose Yes to accept these checks and return to the disbursements scan.}}]
+<note important>If you select **Yes**, you will not be able to print the checks again. You will need to delete the transaction and re-enter it to print the check again.</note>
+CATS will attach the check number to the pending disbursement and fill in that field on the scan, as shown in the image below.
+[{{:cats:procedures:accounting:transactions:printchecks_checknoonpendingscan.png|The Check Number has been filled in by CATS for these entries.}}]
-Choose Printer to print out the checks.
+When finished, either void the checks if you intend to reprint them or post the disbursement.
+<note important>You will not be able to modify a disbursement after a check has been printed.</note>
-When finished, either void the checks if you intend to reprint them or post the disbursement.
-You will not be able to modify a disbursement after a check has been printed.
+{{tag>"Print checks" "Checks"}}