cats:procedures:costs:costings

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision		 Previous revision
cats:procedures:costs:costings [2016/11/29 17:27] – [Itemized Costings on the Contract Item] amandacats:procedures:costs:costings [2017/12/19 03:21] (current) – external edit 127.0.0.1
Line 1: Line 1:
 ===== Itemized Costings Overview ===== ===== Itemized Costings Overview =====
- 
 {{entry>0;Itemized Costs;-}}{{entry>0;Invoicing Itemized Costs;-}} {{entry>0;Itemized Costs;-}}{{entry>0;Invoicing Itemized Costs;-}}
 Itemized costing is a powerful and detailed mechanism for estimating costs for a particular trade and across your entire operation. Tracking each individual cost-type (e.g. freight, insurance, etc.) on the trade allows precise P&L calculations, and also gives greater insight into the accuracy of your trading team's operational assumptions. Itemized costing is a powerful and detailed mechanism for estimating costs for a particular trade and across your entire operation. Tracking each individual cost-type (e.g. freight, insurance, etc.) on the trade allows precise P&L calculations, and also gives greater insight into the accuracy of your trading team's operational assumptions.
Line 10: Line 9:
 Each individual costing record on the contract item is tied to a particular cost code. As such, it is important to set up your cost codes so that they capture the level of costing detail that you are interested in. These codes allow the correlation of the trader's estimate of the costs accrued by a trade with the actual charges applied from a vendor's invoice. Each individual costing record on the contract item is tied to a particular cost code. As such, it is important to set up your cost codes so that they capture the level of costing detail that you are interested in. These codes allow the correlation of the trader's estimate of the costs accrued by a trade with the actual charges applied from a vendor's invoice.
  
-For a full discussion of cost codes and how to work with them, see [[cats:procedures:costs:costcodes|Cost Codes]].+For a full discussion of cost codes and how to work with them, see the [[cats:procedures:costs:generalcostcodes|Cost Codes]] file.
  
 The entered cost of an individual costing item reflects the //estimated// (or, if you prefer, accrued) cost of that item. CATS will use this value to calculate an exdock value for the trade. For many different types of costs (e.g. freight charges), the actual charges are not known until much later when you receive the bill from your vendor. The entered cost of an individual costing item reflects the //estimated// (or, if you prefer, accrued) cost of that item. CATS will use this value to calculate an exdock value for the trade. For many different types of costs (e.g. freight charges), the actual charges are not known until much later when you receive the bill from your vendor.
Line 25: Line 24:
 === The Costings (Tran) Menu === === The Costings (Tran) Menu ===
 The "Tran" menu on the contract item screen allows you to view/edit and configure the costing entries for the current trade. The "Tran" menu on the contract item screen allows you to view/edit and configure the costing entries for the current trade.
-  * Scan Costs: pull up the costings for this item in a grid format. From this grid you can add, edit and remove entries. +[{{:cats:procedures:costs:costs_itemizedcosts_tranmenu.png|Use the Tran menu to configure costs for a contract item.}}]
-  * Calculate/print costs: print a detailed of the costs report and recalculate the costs for this item +
-  * Review costs: view and change the costing "header" record (e.g. for changing interest rate) +
-  * Import costs: automatically add costing items to the current trade from Cost Analysis. +
-  * Delete costing: batch remove costing items from the current trade. +
-  * Costing lock: prevent changes to the costings on the current trade (until unlocked). +
-  * Payments lock: prevent payments against the costings on the current trade (until unlocked).+
  
 +  * **Scan Costs**: pull up the costings for this item in a grid format. From this grid you can add, edit and remove entries.
 +  * **Calculate/print costs**: print a detailed of the costs report and recalculate the costs for this item
 +  * **Review costs**: view and change the costing "header" record (e.g. for changing interest rate)
 +  * **Import costs**: automatically add costing items to the current trade from Cost Analysis.
 +  * **Delete costing**: batch remove costing items from the current trade.
 +  * **Costing lock**: prevent changes to the costings on the current trade (until unlocked).
 +  * **Payments lock**: prevent payments against the costings on the current trade (until unlocked).
  
 === The Costing Header Record ===  === The Costing Header Record === 
Line 45: Line 45:
  
 === Adding Costing Records by Copying a Contract === === Adding Costing Records by Copying a Contract ===
-When adding a contract, there's an option to copy the costing records as well. For contracts that have similar costings this can save a significant amount of data entry.+When adding a contract, there's an option to copy the costing records as well. For contracts that have similar costings this can save a significant amount of data entry. 
  
 === Reviewing Itemized Costs with Scan Costs === === Reviewing Itemized Costs with Scan Costs ===
Line 66: Line 66:
 [{{:cats:procedures:costs:costs_itemizedcosts_addcostdetails.png|Enter the cost details and rate.}}] [{{:cats:procedures:costs:costs_itemizedcosts_addcostdetails.png|Enter the cost details and rate.}}]
  
-=== Editing Itemized Costs === +Here are the fields and a brief description for each field on a cost:
-You can edit an itemized costing record for the current trade in a number of ways. +
-  - Double-click on the item on the contract item screen. +
-  - Change the values directly on the Scan Costs grid. +
-  - Select **Edit** from the Scan Costs menu. +
- +
-=== Costing Fields ===+
   * **Name**: The display name for this costing item. Defaults to the name of the cost code.   * **Name**: The display name for this costing item. Defaults to the name of the cost code.
   * **Key**/**Special**: A short-code for the costing item. Defaults to the short-code of the cost code.   * **Key**/**Special**: A short-code for the costing item. Defaults to the short-code of the cost code.
Line 93: Line 87:
      * Manual:       * Manual: 
  
 +=== Editing Itemized Costs ===
 +You can edit an itemized costing record for the current trade in a number of ways.\\ 
 +Double-click on the item on the contract item screen.
 +[{{:cats:procedures:costs:edititemcosts_doubleclick1.png?|Double click on the item on the contract screen}}]
 +Change the values directly on the Scan Costs grid.
 +[{{:cats:procedures:costs:edititemcosts_scancostsgrid.png?|Scan cost grid}}]
 +Select **Edit** from the Scan Costs menu.
 +[{{:cats:procedures:costs:edititemcosts_editthescangrid.png?|Select edit from the scan costs grid.}}]
 +
 +=== Recalculating and Printing Itemized Costs ===
 +After you have changed all of the costs, you can exit the scan costs area. 
 +<note important>When you have finished changing or adding costs, and have exited the scan, you must choose **Tran > Calculate/Print Costs** to get CATS to reflect the changes you have input on the item screen.</note>
 +
 +[{{:cats:procedures:costs:costs_itemizedcosts_calculateprint.png|Use the Tran menu option to recalculate the costs on a contract.}}]
 +
 +Calculate/print progress screen will show. 
 +[{{:cats:procedures:costs:edititemcosts_printprogress.png?|Costing calculate/print progress}}]
 +
 +CATS may prompt you to update the transportation costs associated with this item. Press **Yes** to continue. Transportation costs will be updated.
 +[{{:cats:procedures:costs:edititemcosts_updatetransportation.png?|CATS prompt to update transportation costs}}]
 +
 +  
 ==== Invoicing with Itemized Costs ==== ==== Invoicing with Itemized Costs ====
 CATS uses a special type of invoice, called a Vendor Invoice, to track the payment of costs.  CATS uses a special type of invoice, called a Vendor Invoice, to track the payment of costs. 
Line 104: Line 120:
      * Invoice date: The date of the invoice.      * Invoice date: The date of the invoice.
      * Purchase contract (optional): If you want to specify that this invoice is for a particular contract, enter the contract number here.      * Purchase contract (optional): If you want to specify that this invoice is for a particular contract, enter the contract number here.
 +[{{:cats:procedures:costs:itemizedcostings_createvendorinvoice.png?|create vendor invoice}}]
  
 The vendor invoice screen functions just like any other invoice in CATS. The main difference between a vendor invoice and a purchase is that we will be creating the invoice items manually (rather than selecting inventory). The vendor invoice screen functions just like any other invoice in CATS. The main difference between a vendor invoice and a purchase is that we will be creating the invoice items manually (rather than selecting inventory).
Line 121: Line 138:
   - Enter the details for the charge. CATS presents fields for entering weight and units and a price-per-LB. You can simply enter the total amount. You can also change the description which affects how the printed invoice will appear.   - Enter the details for the charge. CATS presents fields for entering weight and units and a price-per-LB. You can simply enter the total amount. You can also change the description which affects how the printed invoice will appear.
   - Click on ''Apply'' to save your changes.   - Click on ''Apply'' to save your changes.
 +[{{:cats:procedures:costs:itemizedcostings_addinginvoiceitem.png?|Adding an invoice item}}]
 You can continue to enter items as necessary. For example, you may want your invoice to match your vendor's bill. You can continue to enter items as necessary. For example, you may want your invoice to match your vendor's bill.
  
  • cats/procedures/costs/costings.1480440441.txt.gz
  • Last modified: 2017/12/19 03:21
  • (external edit)