Differences

This shows you the differences between two versions of the page.

--- cats:procedures:invoices:payablegrids [2017/01/25 15:19] – [Vendor Payable Grid] jen
+++ cats:procedures:invoices:payablegrids [2017/12/19 03:21] (current) – external edit 127.0.0.1
@@ Line 18: / Line 18: @@
 CATS will create the invoice and show you the invoice review screen.
 [{{:cats:procedures:invoices:vendorgrid_invoicereviewscreen.png?|Invoice review screen}}]
-Go to **Invoice Item > Add Invoice Item**.
+Instead of selecting inventory as you would on an inventory (purchase or sales) invoice, vendor invoice items must be added manually by selecting **Invoice Items > Add Invoice Items** from the menu.
 [{{:cats:procedures:invoices:vendorgrid_invoiceitem.png?|Invoice review screen, add invoice item}}]
 A screen with 10 blank entries will show. There are a few ways to add entries in:
-  * Manually - Add in your entry information by typing in the blank entry box.\\
+  * Manually\\
-  * Using Tools to set price - see below for details\\
+  * Set Price Tool\\
-  * Import from traffic screen - see below for details\\
+  * Import from traffic screen\\
+You will use this scan grid with blank entries to enter your items.
+[{{:cats:procedures:invoices:vendorgrid_blankitems.png?|Vendor grid blank entry}}]
-Please note if you **Exit** at this point and the **Amount** is left blank it will not save your entries.
+First, you must enter a purchase number and contract description. Please note if you **Exit** at this point and the **Amount** is left blank it will not save your entries.
+[{{:cats:procedures:invoices:vendorgrid_addinfo.png?|Add info manually}}]
-[{{:cats:procedures:invoices:vendorgrid_blankitems.png?|Vendor grid blank entry}}]
+====Manual Entry====
+If you are adding the entries manually then continue to add the Amount and Lbs. Next, fill in the Cst (Cost Code), and the G/L Acct column will fill in automatically. Press **Save** to continue.
-====Using Tools to Set Price====
+[{{:cats:procedures:invoices:vendorgrid_addmanually.png?|Vendor grid add items manually}}]
+====Add Items using Set Price Tool====
 Go to **Tools < Set Price** to add entries.
 [{{:cats:procedures:invoices:vendorgrid_toolssetprice.png?|Set entry price using tools}}]
+There are 4 types to use to set the price.
+  * Weighted Average - average out costs of items based on their weight\\
+  * Average - splits amount evenly\\
+  * Per Item- Amount per item\\
+  * Per Pound- Applies the amount you pick per pound\\
+[{{:cats:procedures:invoices:vendorgrid_pricetype.png?|List of price types}}]
+Choose your type, enter the amount and then **Apply** to continue.
+Put a check in the box if you want to apply this price to all the same cost code. Please note, if you check this box, it will overwrite amounts even if you manually put them in already.
+[{{:cats:procedures:invoices:vendorgrid_weightedentry.png?|Weighted entry price type}}]
-====Add Items using Set Price Tool====
+[{{:cats:procedures:invoices:vendorgrid_grid.png?|Vendor Grid}}]
-Instead of selecting inventory as you would on an inventory (purchase or sales) invoice, vendor invoice items must be added manually by selecting **Invoice Items > Add Invoice Items** from the menu.
-[]
+====Add Items by Importing from Traffic Report====
-You will use this scan grid with blank entries to enter your items. First, you must enter a purchase number and contract description.
+You may add entries by importing from a traffic screen.  Please note, that the report you are using for this has to be created already. Filters must be correct and the difference report option must be set to Yes.
-[]
+Go to **Tools > Import from Traffic Report**.
-[]
+[{{:cats:procedures:invoices:vendorgrid_importfromtraffic.png?|Import from traffic screen}}]
-Next, go to **Tools > Set Price**.
+Select cost code and G/L number. Press **Apply** to continue.
-[]
+[{{:cats:procedures:invoices:vendorgrid_selectcostcode.png?|Select cost code and G/L number}}]
+Select traffic report to apply to entries. Press **Import** to continue.
+[{{:cats:procedures:invoices:vendorgrid_selectreport.png?|Select report and Import records}}]
+The records will be imported and shown in the scan list. Next, the dollar amount needs to be applied. As described above, enter the amount manually or using the set price tool. Press **Save** on the top menu bar to save your entries.
+[{{:cats:procedures:invoices:vendorgrid_importinfo.png?|Scan list of records}}]
+Invoice items will show on the invoice. Print and post the invoice as usual. Press **Exit** to return to main menu.
+[{{:cats:procedures:invoices:vendorgrid_final.png?|Vendor grid}}]
-There are 4 types of choices to use to set the price.
-  * Weighted Average - average out costs of items based on their weight\\
-  * Average - splits amount evenly\\
-  * Per Item- Amount per item\\
-  * Per Pound- Applies the amount you pick per pound\\
-====Add Items by Importing Traffic Screen====