cats:procedures:invoices:updateinvoice

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision		 Previous revision
cats:procedures:invoices:updateinvoice [2016/04/01 15:11] – jencats:procedures:invoices:updateinvoice [2017/12/19 03:21] (current) – external edit 127.0.0.1
Line 1: Line 1:
-====Modifying and Updating Invoices=====+=====Modifying and Updating Invoices===== 
 +{{entry>0;Invoice/Modify;-}}{{entry>0;Invoice/Reversal Invoices;-}}{{entry>0;Invoice/Copy;-}}
 Using the **Update > Modify** feature on a posted invoice, you can create a new invoice, copied from the old invoice but with a new date and number. The remaining balance from the original invoice is moved to the updated invoice.  Using the **Update > Modify** feature on a posted invoice, you can create a new invoice, copied from the old invoice but with a new date and number. The remaining balance from the original invoice is moved to the updated invoice. 
  
Line 17: Line 18:
   * The invoice is from a prior accounting period.   * The invoice is from a prior accounting period.
  
-====Updating an Existing Invoice====+====Copying an Invoice==== 
 +Select **Upd > Copy** to create a copy of an existing posted invoice. This will create a new invoice with a new number and new date but for the same contract, account, units, weight, and amount. This is most useful for vendor invoices for recurring expenses or for direct receivables or expenses charged to customers.  
 + 
 +====Modifying an Existing Invoice====
 Select **Upd > Modify** from a posted invoice.  Select **Upd > Modify** from a posted invoice. 
  
Line 26: Line 30:
 [{{:cats:procedures:invoices:updateinvoice_modifyinvoicescreen.png?|Modify Invoice Screen}}] [{{:cats:procedures:invoices:updateinvoice_modifyinvoicescreen.png?|Modify Invoice Screen}}]
  
-Because CATS only posts the difference in amount between the original invoice and an updated invoice, if you attempted to post an invoice that was exactly the same as the original, the amount on the invoice would be 0.00. However, you could change the weight or units but not the amount and still post this invoice. +Because CATS only posts the difference in amount between the original invoice and an updated invoice, if you attempted to post an invoice that was exactly the same as the original, the amount on the invoice would be ''**$0.00**''. However, you could change the weight or units but not the amount and still post this invoice. 
 You can also **Pick Invoice Items > Review Invoice Items**, then choose an item and **Edit** to change the weight, units, and/or amount. You can also **Pick Invoice Items > Review Invoice Items**, then choose an item and **Edit** to change the weight, units, and/or amount.
 [{{:cats:procedures:invoices:updateinvoice_invoiceitemreview.png?|Invoice Item Review}}] [{{:cats:procedures:invoices:updateinvoice_invoiceitemreview.png?|Invoice Item Review}}]
Line 33: Line 37:
  
 Select **Apply** when finished and CATS will display the updated item in the items list on screen.  Select **Apply** when finished and CATS will display the updated item in the items list on screen. 
-[{{:cats:procedures:invoices:updateinvoice_invoiceitem.png?|Update Invoice Item}}] 
  
 Alternatively, you can add a new invoice item (see the process for adding a vendor item below) to adjust the units, weight and/or amount.  Alternatively, you can add a new invoice item (see the process for adding a vendor item below) to adjust the units, weight and/or amount. 
  
 The “Amount to post” is shown in the bottom right corner, next to the “Prior invoice” amount.  The “Amount to post” is shown in the bottom right corner, next to the “Prior invoice” amount. 
-In the example shown here, we changed the weight to 15,009 KG (which changed the unit weight), and the amount to $36,772.05. +In the example shown here, we changed the weight to ''**15,009 KG**'' (which changed the unit weight), and the amount to ''**$36,772.05**''. 
  
-[{{:cats:procedures:invoices:updateinvoice_changetoinventory.png?|Change to Inventory}}]+As shown on the bottom right, only ''**$408.00**'' (the difference between the original invoice and the modified invoice) will post to the general ledger. 
  
-As shown on the bottom right, only $408.00 (the difference between the original invoice and the modified invoice) will post to the general ledger. +Also, a change to the inventory will be posted: ''**200 LB**'' will be added to the inventory. 
  
-Also, a change to the inventory will be posted - 200 lb will be added to the inventory.  +<note tip>You can also adjust invoices by creating invoice items with negative weight, units and/or amount.</note>
-You can also adjust invoices by creating invoice items with negative weight, units and/or amount.+
    
 +[{{:cats:procedures:invoices:updateinvoice_finalinvoicehtml.png?|Final Invoice}}]
 +
 Print and post the invoice as normal and you will see the change posted to the contract.  Print and post the invoice as normal and you will see the change posted to the contract. 
  
-Here is the One Invoice Record for this invoice, so you can see what this chain of invoices looks like. +[{{:cats:procedures:invoices:updateinvoice_printinvoice.png?|Print HTML of Invoice}}] 
-The Q and q type entries are adjustments made by CATS to move the balance from the original invoice to the final invoice.+ 
 +Here is the **One Invoice Record** for this invoice, so you can see what this chain of invoices looks like. 
 +The **Q** and **q** type entries are adjustments made by CATS to move the balance from the original invoice to the final invoice.
    
-Select Exit after posting to return to the Invoicing menu.+Select **Exit** after posting to return to the Invoicing menu.
  
 ====Reversal Invoices==== ====Reversal Invoices====
 +\\ 
 +Select **Upd > Reverse** from a posted invoice.\\ 
 +
 +[{{:cats:procedures:invoices:updateinvoice_reversal.png?|Invoice Reversal}}]
 +
 +CATS will show you an invoice number, contract number, account, and date, just as you see when creating a new invoice. Select **Apply** to continue.
 +
 +[{{:cats:procedures:invoices:updateinvoice_reverseinvoice.png?|Invoice Reversal}}]
 +
 +CATS will automatically reverse the units, weight and amount on the original invoice.\\ 
 +
 +[{{:cats:procedures:invoices:updateinvoice_reverseinvoiceamounttopost.png?|Invoice Reversal Amount to Post}}]
 +
 +Print in the format you want. Then post invoice. \\ 
 +
 +[{{:cats:procedures:invoices:updateinvoice_reverseinvoicehtmlprint.png?|Invoice Reversal HTML Print}}]
 +
 +Once posted if you go into location screen there will be no invoices listed.\\ 
 +
 +[{{:cats:procedures:invoices:updateinvoice_reverseinvoicelocscreenwithnoinvoice.png?|Location Screen on A Reversed Invoice}}]
  
 ====Weight Adjustment Invoices==== ====Weight Adjustment Invoices====
  
 {{tag>"modifying and updating invoices" "reversal invoices" "weight adjustment invoices"}} {{tag>"modifying and updating invoices" "reversal invoices" "weight adjustment invoices"}}
  • cats/procedures/invoices/updateinvoice.1459523462.txt.gz
  • Last modified: 2017/12/19 03:21
  • (external edit)