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cats:procedures:reports:openpositionreport

Open Position Reports

Open position reports look at contract items to find the current position of material in CATS. Each line item on the report represents a contract item, which has a unique description plus optional identifier code. To create or print an open position report, select Position Reports > Open Position from the Main menu.

Report Filters and Options

Here are some of the key options for Open Position Reports.

Select a Report Type to View Various Contract Types

Contract Type

Despite the name of this report type, you can change the default filters to see items that are in the following categories:

  • All positions (includes all of the options below).
  • Unallocated - No sales units applied against purchases and vice versa.
  • Open - For Purchases, the Charged units are less than the Contract units. For Sales, the Billed (sale invoiced) units are less than the Contract units.
  • Inventory - The Charged units are more than the Billed units. Only applies to Purchase contract items.
  • Billed Out - Sales invoiced items.
  • Open/Inventory - Shows items that are either Inventory or Open (see above).
  • Open/Inventory/To-Be-Fixed - Same as above but includes unfixed items (the number of Lots is more than the number Fixed on the item).
  • Prov Invoiced - Items without a final Sale Invoice against them. Compare this to the Provisionals Not Finalized report.
  • Unfixed - Shows only Unfixed items.
  • Activity - A sale or purchase invoice must have been posted against this item during this fiscal year.
  • Completed Incl A/R -
  • Not Completed A/R - Items that are only missing a sale invoice.

Position Date Range and Position

The Position Date Range on Screen 1 can be used in conjunction with the Position filter on Screen 2 to choose which type of position is used in the date range.

Position Filter Options on Screen 2

The Position Type Options are:

  1. Trading - The trading position on the item screen.
  2. Shipment - The shipment position on the item screen.
  3. Valuation - The valuation position on the item screen.
  4. Differential - The differential position on the item screen.
Four Position types on the sale contract item screen.

Financing

CATS allows you to label contract items (or automatically classify them) as under a type of financing. The most common option is Consignment. This classification is done on the item screen using the Fin menu choice.

Financing option on item screen

The only effect this label has is to allow you to filter items on reports. You can exclude or choose to see only Consignment items on the Open Position report.

Exclude or see only one type of financing classification.

Show Locations

This option allows you to import columns that show location-screen-level data. This may expand your report by several lines per item if an item has more than one location screen, but it allows you to see the allocations and traffic status of pieces of these items. This may help you when attempting to allocate open items.

Minimum Units or Weight

Occasionally, small pieces of items are left open or in inventory. You can choose to exclude these items from report by using a minimum weight or units filter. Select units or weight and pick a limit.

Exclude items with under one unit left open.

In the above case we will exclude items with less than one unit left open.

You can also choose to see a report of small pieces, which will allow you to identify them in order to clean them up in the system.

Only show items with open weight up to 10 pounds.

In the above case we are only showing items with open weight from 0 to 10 pounds.

Pricing

If you are interested in doing so, you can exclude items that are not fixed or show only To-Be-Fixed items.

Select pricing status as a filter on the report.

Allocations

You can choose to see only unallocated items, only allocated items, or all contracts regardless of allocation.

Negative Inventory

While open sales contracts show up as negative units on the open position report, inventory can be negative if an item is overbought or oversold. This choice will eliminate negative inventory from the calculation of units on the report.

Include or Hide Negative Inventory

Contract Screen Flags

Contract-level flags can be used to filter which contract items you see on reports. You can use the Advanced filter option to include or exclude items tagged with specific flags. Simply set the filters as needed and print the report to see your current physical position.

Sample Report Settings

Typical report settings for an open position report are:

  • Active - Active. Contracts in CATS can be marked complete, meaning they are no longer in use. Choose Active here to see only contracts that have not been marked complete.
  • Contracts - Open for only open or Open/Inventory for all contracts you are responsible for.
  • Minimum - units (1.00). This will eliminate items with partially open units.
  • Position - Select a range of position dates to narrow the focus of the report.
  • On Screen 2: Select Position - If you have selected a position date range on Screen 1, this will allow you to specify which type of position CATS should use for the date range. Choices are Trading, Shipment, Valuation, or Differential.
A Sample Open Position Report
Permalink cats/procedures/reports/openpositionreport.txt ยท Last modified: 2019/01/02 16:01 by amanda

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