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cats:procedures:traffic:vendororders [2022/06/21 17:35] – [Vendor Orders: Setting up, Managing and Using] wiki_admin | cats:procedures:traffic:vendororders [2022/06/21 22:46] (current) – [Using Vendor Orders] wiki_admin | ||
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In this wiki, you can learn: | In this wiki, you can learn: | ||
- | * How to [[cats: | + | * How to [[cats: |
- | * How to generate | + | * How to vendor orders |
* How to add and modify vendor orders on a traffic form. | * How to add and modify vendor orders on a traffic form. | ||
- | * How to generate payable invoices using vendor orders. | + | * How to [[cats: |
- | ===== Generating | + | ===== Vendor Orders |
Vendor orders represent itemized charges that could, for example, be entered on a vendor invoice. Vendor orders are generated in the process of creating traffic forms (also called traffic orders, e.g., DO, SI). Vendor orders for multiple different vendors may be generated from a single traffic form.\\ | Vendor orders represent itemized charges that could, for example, be entered on a vendor invoice. Vendor orders are generated in the process of creating traffic forms (also called traffic orders, e.g., DO, SI). Vendor orders for multiple different vendors may be generated from a single traffic form.\\ | ||
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When you create a new traffic form, CATS will pull in all of the vendor order line items that it finds that relate to the roles and templates you have set up. | When you create a new traffic form, CATS will pull in all of the vendor order line items that it finds that relate to the roles and templates you have set up. | ||
- | ==== Add VO to Traffic Form: Quick Guide ==== | + | ===== Reviewing |
- | - Open the traffic form you will be using. | + | |
- | - Select **VO** to see the orders to be applied to the form. CATS will show you a list of the vendor orders that apply to this particular traffic form. | + | |
- | - Add/review vendor orders for this traffic form by entering the accounts and rates. | + | |
- | - Use the checkboxes to include/ | + | |
- | - Pick **Save** to save your changes and return to the traffic form. | + | |
- | + | ||
- | ==== Add Vendor Orders | + | |
When a new Traffic Form is printed or PDF generated, CATS will pull from the vendor roles for that traffic form to create vendor orders corresponding to the inventory material. CATS will attempt to pull counterparty information automatically based on the source and/or account in the vendor templates file. | When a new Traffic Form is printed or PDF generated, CATS will pull from the vendor roles for that traffic form to create vendor orders corresponding to the inventory material. CATS will attempt to pull counterparty information automatically based on the source and/or account in the vendor templates file. | ||
- | When the traffic form is printed, CATS will automatically | + | Printing |
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[{{: | [{{: | ||
- | The steps for determining Vendor Order Line Item creation are: | + | ===== Understanding Automatic Vendor Orders ===== |
+ | |||
+ | The steps for determining Vendor Order line item creation are: | ||
- Match the role traffic form type to this traffic form (Is it a DO? SH? etc.). | - Match the role traffic form type to this traffic form (Is it a DO? SH? etc.). | ||
- Match the source counterparty code to the counterparty code on the role. | - Match the source counterparty code to the counterparty code on the role. | ||
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- | As you can see, CATS pulled in the information it found from the appropriate templates. Roles with no matching template come in with no account and no rate. Templates | + | In this example, CATS pulled in the information it found from the appropriate templates. Roles with no matching template come in with no account and no rate (users will manually enter the appropriate values). Roles without |
+ | |||
+ | Vendor Order line items must have an account and a rate in order to persist. With the rates and accounts are filled in, CATS lists the total charges that have been reserved for this traffic form. | ||
- | In order to properly create all of the Vendor Order line items, every line item in the list must have an account and a rate. If we fill in the rates and accounts, we can see the total charges that CATS will reserve for this traffic form. | ||
In our example, we have un-checked the line item for Other Customs Charges and filled in the other missing account codes and rates. | In our example, we have un-checked the line item for Other Customs Charges and filled in the other missing account codes and rates. | ||
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- | ===Adding a Vendor Order Item from the Traffic Form=== | + | ===== Adding a Manual |
If you need to add another vendor order item to this form, you can do so by selecting the **Add** button when in the **'' | If you need to add another vendor order item to this form, you can do so by selecting the **Add** button when in the **'' | ||
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- | ===== Vendor Order Payables ===== | + | ==== Add VO to Traffic Form: Quick Guide ==== |
- | A specific invoice type (VR) is required to use the vendor orders to generate a vendor invoice payable. If one does not already exist, you can set one up. For additional help with creating a new invoice type, see the wiki on [[cats: | + | - Open the traffic form you will be using. |
- | Create a new vendor invoice and select the " | + | - Select |
- | [{{: | + | - Add/ |
- | Enter the invoice number and the date. | + | |
- | [{{: | + | |
- | + | ||
- | On the main invoice screen, instead of " | + | |
- | [{{: | + | |
- | + | ||
- | The scan lists all unpaid vendor orders on a container-by-container basis.\\ [{{: | + | |
- | + | ||
- | <note tip>By default, CATS excludes from the list all vendor order items that have already been either paid off in full or assigned to another invoice. If a particular vendor order isn't showing up in the list, you can use the " | + | |
- | + | ||
- | The on-screen search dialog allows filtering the list to find a specific container or traffic | + | |
- | You can filter by | + | |
- | * **Traffic | + | |
- | | + | |
- | | + | |
- | * **Sale** - Sale contract number. | + | |
- | * **Container**. | + | |
- | * **ICO Marks** - Use one, two, or three fields of ICO marks to filter the list. | + | |
- | * **Warehouse receipt**. | + | |
- | * **BL#** - Bill of Lading number on the traffic screen. | + | |
- | + | ||
- | It also displays status information so the user can see the current total amount of the VR they are creating and the total for the currently selected line. | + | |
- | [{{: | + | |
- | + | ||
- | ==== Select Vendor Order Invoice Items ==== | + | |
- | 1. As with paying disbursements and receipts, | + | |
- | + | ||
- | 2. You can choose " | + | |
- | + | ||
- | 3. You can select "Pick VO" to pay all containers for a particular | + | |
- | + | ||
- | 4. Use "Pick Form" to select all vendor order line items from the traffic form displayed in the form number column.\\ [{{: | + | |
- | + | ||
- | ==== Changing the Vendor Orders from the Invoice ==== | + | |
- | + | ||
- | You can also modify the original vendor order definition | + | |
- | [{{: | + | |
- | + | ||
- | This takes you to the box on the original traffic form for the order line item you picked. From here, you can modify the vendor order if it has not yet been charged on an invoice and it is for the invoice account. | + | |
- | [{{: | + | |
- | + | ||
- | ==== Finishing the Invoice ==== | + | |
- | Once the orders have been picked, exit the scan and CATS will populate the invoice | + | |
- | [{{: | + | |
- | + | ||
- | If you go back to any of the traffic | + | |
- | [{{: | + | |
{{tag>" | {{tag>" | ||
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