cats:procedures:accounting:transactions:enteringreceipts

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cats:procedures:accounting:transactions:enteringreceipts [2015/07/30 17:26] – amandacats:procedures:accounting:transactions:enteringreceipts [2020/03/10 19:28] (current) – [The Account Entry Method] amanda
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 =====Entering Receipts in CATS===== =====Entering Receipts in CATS=====
 +{{entry>0;Receipts/Entry;-}}
 +This is a step-by-step guide to entering receipts in CATS. 
 +{{entry>0;Receipts/Add;-}}{{entry>0;Add/Receipts;-}}{{entry>0;Add/Deposits;-}}
  
-This is a step-by-step guide to entering receipts in CATS. {{entry>0;Receipts/Entry;-}}{{entry>0;Receipts/Add;-}}{{entry>0;Add/Receipts;-}}{{entry>0;Add/Deposits;-}}+====Quick Guide Steps==== 
 +  - From the main menu, go to **Accounting > Data Entry > Receipts**. 
 +  - Select **Add** from the menu. 
 +  - Enter the Bank account and click **Apply**.  
 +  - Choose an entry method (described in detail below). 
 +  - Input the **Date**, **Number of Items**, and **Deposit Amount** on the deposit slip. CT#, Note, and Bank Statement information are optional.  
 +  - Enter the **Date**, **Account Code**, and **Amount**. The Note and Check number are optional. 
 +  - Select invoices to pay from the list or from the chooser, or enter an amount against a G/L number. Continue until you have balanced the transaction.  
 +  - Select **Continue** to return to the add disbursements dialogue.  
 +  - Select **Print** from the scan to print and preview your disbursements.  
 +  - Pick **Print Checks** to print a check from CATS (optional). 
 +  - Select **Post** to post your disbursements to the general ledger.
  
 +====Entering Receipts====
 In general, receipts are used to apply payments received by you to your sales invoices, to a counterparty account, or to a general ledger account. CATS uses [[cats:glossary#d|double-entry bookkeeping]] to credit bank G/L accounts and put the debit against other G/L accounts (A/R, etc.).  In general, receipts are used to apply payments received by you to your sales invoices, to a counterparty account, or to a general ledger account. CATS uses [[cats:glossary#d|double-entry bookkeeping]] to credit bank G/L accounts and put the debit against other G/L accounts (A/R, etc.). 
  
 From the main menu, select **Accounting > Data Entry > Receipts**.  From the main menu, select **Accounting > Data Entry > Receipts**. 
-[{{:cats:procedures:accounting:transactions:receipts_access.png|Accessing the Receipts Area}}]+[{{:cats:procedures:accounting:transactions:receipts_accessmenu.png|Accessing the Receipts Area}}]
  
 You will see a scan of pending (unposted) receipts entered by your user ID. Select **Add** from the toolbar menu to create a new receipt.  You will see a scan of pending (unposted) receipts entered by your user ID. Select **Add** from the toolbar menu to create a new receipt. 
-[{{:cats:procedures:accounting:transactions:receipts_simplependingreceipt.png?1000|Scan of Currently Pending Receipts}}]+[{{:cats:procedures:accounting:transactions:receipts_pendingreceipts.png|Scan of Currently Pending Receipts}}]
  
 <note>If you are logged in as a Supervisor you can see, print, and post all pending receipts from all user IDs. </note> <note>If you are logged in as a Supervisor you can see, print, and post all pending receipts from all user IDs. </note>
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 <note important>With the bank account record is a **G/L Number** at the top of the screen. This will be the G/L number that is credited when this transaction is posted.</note> <note important>With the bank account record is a **G/L Number** at the top of the screen. This will be the G/L number that is credited when this transaction is posted.</note>
  
-Next, CATS will prompt you to supply details about the Deposit Slip portion of our receipt. Here we enter a **Date, Cash Transaction#** (optional), number of **Items** (the checks we received) and **Deposit Amount**.  +Next, CATS will prompt you to supply details about the Deposit Slip portion of our receipt. Enter a **Date**, number of **Items** (the checks we received), **Deposit Amount** and ** Note** (optional). 
-[{{:cats:procedures:accounting:transactions:receipts_depositfields.png|Deposit Slip Details}}]+[{{:cats:procedures:accounting:transactions:receipts_deposit.png|Deposit Slip Details}}]
  
 The item number refers to the number of checks (or other entries) you will include on this one receipt. If you received two checks from the same account, you can choose to enter one item for both of them, but this entry may not match your bank statement. The item number refers to the number of checks (or other entries) you will include on this one receipt. If you received two checks from the same account, you can choose to enter one item for both of them, but this entry may not match your bank statement.
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 {{entry>0;Receipts/Checks;-}} {{entry>0;Receipts/Checks;-}}
 Next, we will enter each check that we received and apply them to invoices (or an account).  Next, we will enter each check that we received and apply them to invoices (or an account). 
-Select your entry method, then fill in the **CT#** (optional), **Check No**, **Account**, and **Amount**. Pick **Apply** to proceed. +Select your entry method. 
-[{{:cats:procedures:accounting:transactions:receipts_addfirstcheck.png|Enter Check Details}}]+[{{:cats:procedures:accounting:transactions:receipts_scanreceipt.png|Enter Check Details}}]
  
 Below is a description of each method. Below is a description of each method.
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 Negative balances are payable (due someone else); positive balances are receivable (due you).  Negative balances are payable (due someone else); positive balances are receivable (due you). 
 If you pick this method, you will see a list of open invoices to choose from.  If you pick this method, you will see a list of open invoices to choose from. 
-[{{:cats:procedures:accounting:transactions:receipts_listofopenreceivables.png|List of Open Receivables}}]+[{{:cats:procedures:accounting:transactions:receipts_pickamt.png|Pick the invoice}}]
    
 Place your cursor on the line item for the correct invoice. In the **Amount to Pay** column you can enter the amount you wish to pay against each invoice.  Place your cursor on the line item for the correct invoice. In the **Amount to Pay** column you can enter the amount you wish to pay against each invoice. 
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 ====The Account Entry Method==== ====The Account Entry Method====
-Another method is to apply the receipt directly to an account code in one of three ways, as shown here:+Another method is to apply the receipt directly to an account code, but to offset the proof in another way.  
 +First, choose the Account entry method on the top part of the receipt entry. 
 +[{{:cats:procedures:accounting:transactions:receipts_pickaccountsmethod.png|Select Account under Entry Method.}}]  
 + 
 +After you enter the relevant information and pick **Apply**, you will be presented with a choice.
 [{{:cats:procedures:accounting:transactions:receipts_accountsmethodtypeenterno.png|Account Entry Method Options}}] [{{:cats:procedures:accounting:transactions:receipts_accountsmethodtypeenterno.png|Account Entry Method Options}}]
  
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 CATS will create another line item on the transaction, displaying this proof amount and putting it against that G/L number.  CATS will create another line item on the transaction, displaying this proof amount and putting it against that G/L number. 
-[{{:cats:procedures:accounting:transactions:receipts_proofamountonpendingtransaction.png|Proof Amount on a Pending Transaction}}]+[{{:cats:procedures:accounting:transactions:receipts_proofamountonpendingtransaction.png|Proof Amount on a Pending Transaction}}]\\  
 +\\ 
  
 ====G/L Acct Method==== ====G/L Acct Method====
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 [{{:cats:procedures:accounting:transactions:receipts_addfirstcheck.png|Check Amount Filled In}}] [{{:cats:procedures:accounting:transactions:receipts_addfirstcheck.png|Check Amount Filled In}}]
  
-Note the two boxes at the bottom of the screen pictured above. The box at the lower left of the screen keeps track of the progress of the receipt entry. The box at the lower right shows the most recent receipt transactions that you have entered and the total count and amount.+[{{:cats:procedures:accounting:transactions:receipts_popupboxes.png?direct&900|Information at the bottom of screen when adding a receipt}}] 
 +Note the two boxes at the bottom of the screen pictured above.  
 +[{{:cats:procedures:accounting:transactions:receipts_popupbox1.png?|Progress of receipt entry}}] 
 +The box at the lower left of the screen keeps track of the progress of the receipt entry.  
 +[{{:cats:procedures:accounting:transactions:receipts_popupbox2.png?|Most recent receipt transactions}}] 
 +The box at the lower right shows the most recent receipt transactions that you have entered and the total count and amount.
  
 When asked if you want to change the default G/L account, select **No** (unless you are sure that this is the correct default G/L number). When asked if you want to change the default G/L account, select **No** (unless you are sure that this is the correct default G/L number).
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