Differences

This shows you the differences between two versions of the page.

--- cats:procedures:invoices:payablegrids [2017/01/12 15:36] – [Vendor Payable Grid] jen
+++ cats:procedures:invoices:payablegrids [2017/12/19 03:21] (current) – external edit 127.0.0.1
@@ Line 2: / Line 2: @@
 Adding a specific type of invoice item and keep record of all items you add.\\
+====Add a Vendor Payable Grid (VV)====
 From the main menu, choose **Invoicing > Invoice Preparation > Add > Vendor**.
@@ Line 14: / Line 16: @@
 [{{:cats:procedures:invoices:vendorgrid_createinvoice.png?|Create the new vendor invoice}}]
-CATS will create the invoice and show you the invoice review screen. Go to **Invoice Item > Add Invoice Item**.
+CATS will create the invoice and show you the invoice review screen.
+[{{:cats:procedures:invoices:vendorgrid_invoicereviewscreen.png?|Invoice review screen}}]
+Instead of selecting inventory as you would on an inventory (purchase or sales) invoice, vendor invoice items must be added manually by selecting **Invoice Items > Add Invoice Items** from the menu.
 [{{:cats:procedures:invoices:vendorgrid_invoiceitem.png?|Invoice review screen, add invoice item}}]
+A screen with 10 blank entries will show. There are a few ways to add entries in:
+  * Manually\\
+  * Set Price Tool\\
+  * Import from traffic screen\\
+You will use this scan grid with blank entries to enter your items.
+[{{:cats:procedures:invoices:vendorgrid_blankitems.png?|Vendor grid blank entry}}]
+First, you must enter a purchase number and contract description. Please note if you **Exit** at this point and the **Amount** is left blank it will not save your entries.
+[{{:cats:procedures:invoices:vendorgrid_addinfo.png?|Add info manually}}]
+====Manual Entry====
+If you are adding the entries manually then continue to add the Amount and Lbs. Next, fill in the Cst (Cost Code), and the G/L Acct column will fill in automatically. Press **Save** to continue.
+[{{:cats:procedures:invoices:vendorgrid_addmanually.png?|Vendor grid add items manually}}]
 ====Add Items using Set Price Tool====
+Go to **Tools < Set Price** to add entries.
-Instead of selecting inventory as you would on an inventory (purchase or sales) invoice, vendor invoice items must be added manually by selecting **Invoice Items > Add Invoice Items** from the menu.
+[{{:cats:procedures:invoices:vendorgrid_toolssetprice.png?|Set entry price using tools}}]
-[]
+There are 4 types to use to set the price.
+  * Weighted Average - average out costs of items based on their weight\\
+  * Average - splits amount evenly\\
+  * Per Item- Amount per item\\
+  * Per Pound- Applies the amount you pick per pound\\
-You will use this scan grid with blank entries to enter your items. First, you must enter a purchase number and contract description.
+[{{:cats:procedures:invoices:vendorgrid_pricetype.png?|List of price types}}]
-[]
+Choose your type, enter the amount and then **Apply** to continue.
+Put a check in the box if you want to apply this price to all the same cost code. Please note, if you check this box, it will overwrite amounts even if you manually put them in already.
-[]
+[{{:cats:procedures:invoices:vendorgrid_weightedentry.png?|Weighted entry price type}}]
-Next, go to **Tools > Set Price**.
+[{{:cats:procedures:invoices:vendorgrid_grid.png?|Vendor Grid}}]
-[]
-There are 4 types of choices to use to set the price.
+====Add Items by Importing from Traffic Report====
-  * Weighted Average - average out costs of items based on their weight\\
-  * Average - splits amount evenly\\
+You may add entries by importing from a traffic screen.  Please note, that the report you are using for this has to be created already. Filters must be correct and the difference report option must be set to Yes.
-  * Per Item- Amount per item\\
-  * Per Pound- Applies the amount you pick per pound\\
+Go to **Tools > Import from Traffic Report**.
+[{{:cats:procedures:invoices:vendorgrid_importfromtraffic.png?|Import from traffic screen}}]
+Select cost code and G/L number. Press **Apply** to continue.
+[{{:cats:procedures:invoices:vendorgrid_selectcostcode.png?|Select cost code and G/L number}}]
+Select traffic report to apply to entries. Press **Import** to continue.
+[{{:cats:procedures:invoices:vendorgrid_selectreport.png?|Select report and Import records}}]
+The records will be imported and shown in the scan list. Next, the dollar amount needs to be applied. As described above, enter the amount manually or using the set price tool. Press **Save** on the top menu bar to save your entries.
+[{{:cats:procedures:invoices:vendorgrid_importinfo.png?|Scan list of records}}]
+Invoice items will show on the invoice. Print and post the invoice as usual. Press **Exit** to return to main menu.
+[{{:cats:procedures:invoices:vendorgrid_final.png?|Vendor grid}}]
-====Add Items by Importing Traffic Screen====