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--- cats:questions:accounting:defaultcurrencybalances [2017/06/22 13:21] – created jen
+++ cats:questions:accounting:defaultcurrencybalances [2017/12/19 03:21] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
+=====Zero Default Currency Feature=====
 This is the procedure to zero out the default currency (USD) balance on invoices with no currency balance.
+For example, if you see an invoice has a 0.01 balance in USD but no balance in currency, you can use this procedure to make small transactions in the Currency P&L account to zero out these invoices.
+It is run from the accounting recalculation feature.
+Go to Maintenance > Recalculations/Checks > Accounting Recalculation.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_accountingrecalculationmenu.png?|Accounting recalculation menu access.}}]
+First, you should run this procedure with Information Only to see what CATS will do for the balances. Check the options for
+  * Check general ledger balance.\\
+  * Reconcile accounts receivable and accounts payable.\\
+  * Currency invoices: correct rates and zero default balance. Select cutoff date (enter last date to use, so today's date). Information only.
+Pick **Recalculate** to proceed.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_recalculationoptions.png?|Accounting recalculation options}}]
+CATS will show you the options you should use for this feature. Leave the options checked as shown and pick **Apply**.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_zeroremnantbalancesoptions.png?|Options to use for the recalculate feature.}}]
+Choose where to print the report of changes CATS will make.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_print.png?|Print menu options}}]
+Choose **Start Now** to begin the recalculation.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_schedulestarttime.png?|Schedule the recalculation start time.}}]
+CATS will print out a list of transactions it will change.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_fixentry.png?|List of transactions that CATS will change.}}]
+If the information looks correct, you can then run the procedure for real.
+Here are the options you should use to run the procedure. You must un-check the **Information only** box.
+The **Run first then exit** option will let you perform this procedure without having to recalculate the entire system again. Pick **Recalculate** to proceed.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_runprocedureonly.png?|Run the recalculation procedure.}}]
+Choose where to print the report of changes CATS will make.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_print.png?|Print menu options}}]
+Choose **Start Now** to begin the recalculation.
+[{{:cats:questions:accounting:zerodefaultcurrencyfeature_schedulestarttime.png?|Schedule the recalculation start time.}}]
+Review the printout to ensure that everything looks correct.